Privacy Policy

Last updated: 09/01/2026

Introduction

Okolok ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our coliving management application.

Information We Collect

Personal Information

We collect the following personal information:

• Account Information: Email address, name, profile picture URL
• Household Data: Household names, member relationships, roles
• Financial Data: Expense records, settlement information (no payment card data)
• Activity Data: Chore completions, proposal votes, activity logs

Automatically Collected Information

We automatically collect certain information:

• Usage Data: Pages visited, features used, time spent
• Device Information: Browser type, device type, operating system
• Log Data: IP address, access times, error logs

How We Use Your Information

We use your information to:

• Provide and maintain the Okolok service
• Process expenses, settlements, and financial calculations
• Send notifications about household activities
• Improve our service and develop new features
• Ensure security and prevent fraud
• Comply with legal obligations

Data Sharing and Disclosure

We do not sell your personal information to third parties. We may share your information:

• Within Households: Information is shared with your household members
• Service Providers: Cloud hosting, email delivery (minimal necessary data)
• Legal Requirements: When required by law or legal process
• Business Transfers: In case of merger, acquisition, or asset sale

Your Rights Under GDPR

If you are in the European Economic Area, you have the following rights:

• Access: Request access to your personal data
• Rectification: Request correction of inaccurate data
• Erasure: Request deletion of your personal data
• Data Portability: Request a copy of your data in portable format
• Objection: Object to processing of your data
• Restriction: Request restriction of processing

You can exercise these rights through your privacy settings or by contacting us.

Data Retention

We retain your data as long as your account is active. When you delete your account:

• Personal information (email, name, avatar) is removed or anonymized
• Financial and household records are anonymized but retained for integrity
• Sessions and authentication tokens are deleted immediately

Data Security

We implement appropriate technical and organizational measures to protect your data:

• Encrypted data transmission (HTTPS/TLS)
• Secure authentication with magic links
• Access controls and role-based permissions
• Regular security audits and updates

International Data Transfers

Your data may be transferred to and processed in countries outside the European Economic Area. We ensure appropriate safeguards are in place for such transfers.

Children's Privacy

Okolok is not intended for children under 16. We do not knowingly collect personal information from children under 16.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

Contact Us

If you have questions about this Privacy Policy or want to exercise your rights, contact us at:

• Email: privacy@okolok.com
• Address: [Your company address]